Identify each contribution
List the script, voice, music, effects and related audiovisual materials. Each contribution may have a different rights holder and conditions. Receiving a file by email does not establish permission for commercial use. Ask who grants permission and keep the agreement. A client supplying a piece should confirm their authority to commission recording or editing. Voice permission does not automatically cover a musical composition. The studio invoice describes technical work and cannot replace agreements with authors, producers or performers taking part separately.
Describe usage precisely
Define the medium, territory, duration and planned versions. A reading for internal training is not necessarily equivalent to an open advertising campaign. Social media, television, radio or third-party distribution should appear in the relevant agreement. Exclusivity also needs a definition: what it restricts, for whom and for how long. Avoid language so broad that neither party can explain its scope. Review permission when a campaign changes before reusing the voice. A file retained for years may remain technically accessible after its licence expires. Availability and authorisation are separate matters.
Approve the script
Approve the text before recording, especially when it includes prices, product claims or instructions. Recording the voice does not mean the studio has verified an offer’s legality. The campaign owner must check the information and necessary permissions. If several reviewers are involved, centralise the approved version. Later script changes may require new takes and approvals. The 2 editing feedback rounds do not include unlimited rewriting. A dated version of the script makes the accepted work and subsequent changes easier to understand.
Treat the voice as personal data
A recording can identify someone, so handling it requires privacy consideration as well as usage rights. Explain the purpose and restrict access to people working on the project. Do not send identity documents unless needed. If a recording contains third-party information, consider removal or anonymisation. B2B work may require a processing agreement with specific instructions. The studio’s working archive lasts 6 months after delivery; that retention rule does not authorise additional uses. Read the privacy policy and agree a suitable channel for material that may be sensitive.
Do not assume AI permission
Permission for a conventional voiceover does not imply permission for model training, synthesis or voice cloning. Recordings are not used for those purposes within this service. A future synthesis request would need a defined purpose, controls and limits, together with a review of applicable obligations. A voice must not be presented as belonging to someone else. If an external tool enters the workflow, ask what data it receives and which terms apply. Technical availability is not authorisation. Keep additional agreements with the project so future teams know what is allowed and what needs another discussion.
Review before publication
Listen to the final version against the approved script. Check pronunciation, figures, context and permissions as well as sound quality. Full payment enables delivery of expressly agreed rights in original studio contributions; it does not extend third-party rights or remove contractual limits. Keep final files, agreements and payment records together. If the piece changes purpose, review the scope before reuse. To arrange a session, send the text and preferred date. We answer within 2 business days, with Monday-to-Friday enquiry hours in Madrid’s time zone. An enquiry is not yet a confirmed booking.
Final checklist
- Script, music and voice rights holders identified
- Medium, territory and duration defined
- Script and versions approved
- Performer permissions retained
- Data handling and access reviewed
- Finals and agreements stored together
Voiceover recording. Contact and booking. Preparing a vocal session.